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Executive Assistant
Mississauga
9/29/2020
JO-2009-1082

Title:                Executive Assistant
Location:         Mississauga
Length:            Long term contract

DESCRIPTION:

Provide a high caliber of administrative support to the Pharma Canada Leadership Team.  This role requires flexible and agile support of admin responsibilities requiring onsite presence (once possible – the role will be remote until such time that onsite is an option).  It will include typical in-person admin tasks as well as support of various committees and processes.
 
  • Act independently with a high level of confidentiality, judgment, and discretion at all times
  • Manage efficiently in a multi-tasked environment and ensure deadlines are met by prioritizing own workflow. 
  • Manage assigned projects to meet required outcomes and timelines
  • Consistently and promptly exercise discretion in managing all incoming enquiries/requests confidentially and re-directing issues where appropriate
  • Coordinate meetings, interactions and projects between internal/external parties and the relevant individuals within GSK.  Respond to basic information requests from these third parties.
  • Support off-shore admins in provision of accurate, organized and efficient administrative support including the maintenance of calendar/meetings, proactive correspondence management (i.e. reports, presentations, invoices, communications, charts, etc.), filing, arranging travel and other related duties as assigned within a fast paced work environment
  • Keep the Pharma Canada Leadership Team informed and up-to-date about the status/progress of all relevant or useful information related to day-to-day activities
  • Be flexible in adjusting to changing work priorities of the Pharma Canada Leadership Team
  • Share best practice process improvements with other executive assistants to simplify and increase efficiencies to day-to-day processes
  • Provide back up support/overflow support to other Executive Assistants as appropriate


BASIC QUALIFICATIONS:
 
  • Minimum 5 years’ experience supporting a senior executive
  • This role requires strong calendaring skills – any experience with Concur is a plus
  • Proficiency in systems and relevant computer software (ie. Word, Excel, PowerPoint)
  • Degree or Diploma preferred but not required


PREFERRED QUALIFICATIONS:
 
  • Bilingualism an asset
  • Business Acumen
  • Tactfulness
  • Ability to handle multiple priorities and manage the priorities of the Pharma Canada Leadership Team

THE COMPANY:

GSK has a broad portfolio of innovative and established medicines in respiratory, HIV, immuno-inflammation and oncology. We are strengthening our R&D pipeline through a focus on immunology, human genetics and advanced technologies to help us deliver transformational new medicines for patients.  We have three global businesses that research, develop and manufacture innovative pharmaceutical medicines, vaccines and consumer healthcare products. Every day, we help improve the health of millions of people around the world.  Our goal is to be one of the world’s most innovative, best performing and trusted healthcare companies.  Our values and expectations are at the heart of everything we do - so that together we can deliver extraordinary impact for our patients and consumers and make GSK a brilliant place to work.  Our values are Patient focus, Transparency, Respect, Integrity.  Our expectations are Courage, Accountability, Development, Teamwork.

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